A Kepa Software Case Study
APO in Asset Management
APO was tasked with improving asset maintenance prioritisation for a large asset manager.
How the Client Started
The client’s 2 key challenges
An asset manager overseeing significant physical and digital assets (>$200M) with a ~$28M annual maintenance budget was struggling to prioritise work and control failure-related costs.
CHALLENGE #1
Flawed Maintenance Practices
Maintenance was scheduled by habit and lifecycle rather than value and risk. Priorities reflected perceived importance, not data, leading to misaligned effort and rising cost.
CHALLENGE #2
High Failure Rate & Slow Recovery
Failure rates outpaced peers and time-to-recover was prolonged. The result was mounting downtime and costs, with little transparency on what to fix first.
How APO Solved the Problems
From Reactive to Proactive Maintenance
APO transformed fragmented maintenance into a structured, risk-based approach — aligning asset data, governance, and expert input to drive smarter, defensible decisions.
Grouped Assets for Analysis
Asset groups were implemented in APO as investment options, enabling structured portfolio assessment.
Set Risk-Based Criteria
Maintenance criteria were established based on risk and asset condition rather than lifecycle alone.
Centralised Condition Data
Asset condition data was entered into APO to ensure decisions reflected current realities.
Reached Expert Consensus
SMEs were surveyed to rate the importance of maintenance criteria, building consensus.
Analysed Risk vs Importance
Asset risk was compared against condition and SME input to guide prioritisation.
Integrated Management Systems
Existing systems were linked with APO to keep condition data current and consistent.
Produced On-Demand Analysis
APO delivered live analysis of condition, failure patterns, repair time, and spares availability.
What our transportation client directly experienced through APO
↓ Failure Rates
Failure rates declined over 6 months, reducing downtime and maintenance cost.
↓ Recovery Time
Time to recover from asset failures continued to improve steadily.
Greater Control
Revised standards ensured consistent maintenance outcomes across assets.
“With APO, we gained clarity into our entire portfolio and could finally link asset management priorities directly to enterprise strategy. The platform’s decision-support features help our technology team drive smarter, faster, and more aligned investment decisions.”
CIO – Asset Management
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